Privacy Policy

Privacy Notice

Last updated: October 2026

At The Frintones, we are committed to protecting and respecting your privacy.

This Privacy Notice explains how we collect, use, store and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

The Frintones is the Data Controller for the personal information you provide to us.

If you have any questions about this Privacy Notice or how we manage your personal information, please contact:

Data Representative: Hannah Lamont-Lawal, Choir Director
Email: thefrintones@gmail.com

2. What Personal Data We Collect and Why

We may collect and process the following information about our members:

Contact details
Your name, email address, telephone number and voice part.

We use this information to manage your choir membership, communicate rehearsal schedules and provide updates about performances, events and other choir activities.

Emergency contact details
The name and telephone number of a person we can contact in the event of an emergency during a choir rehearsal, performance or other activity.

Membership payment information
We may keep records of membership fees and other payments made to The Frintones.

3. Health and Medical Information

You may choose to provide us with relevant health or medical information, such as allergies, medical conditions, accessibility requirements or mobility needs.

Providing this information is optional.

Our legal basis: Explicit consent.

How we use it:
This information is used solely to help protect your health, safety and wellbeing and to enable us to provide appropriate assistance during rehearsals, performances and choir events.

Who may see it:
Medical information is treated as confidential and will only be accessible to authorised choir leaders, designated first aiders or, where necessary, emergency services.

4. Photographs and Videos

Photographs and video recordings may be taken during rehearsals, concerts, performances and public events.

Our legal basis: Consent.

Images and recordings may be used to promote The Frintones and may appear on:

Giving consent to appear in photographs or videos is entirely optional.

If you do not consent to being photographed or recorded, we will take reasonable steps to accommodate this, including identifying appropriate areas or positions during organised recordings where necessary.

You may withdraw your consent at any time by contacting us.

Please note that at public events, photographs or recordings may also be taken independently by members of the audience, event organisers or other third parties who are not under the control of The Frintones.

5. WhatsApp Communications

The Frintones may use WhatsApp to communicate with members.

Participation in our WhatsApp groups is optional and is based on your consent.

Choir Announcement Group

This group is used by the Choir Director and administrators to communicate important information such as:

Where WhatsApp's group or community functionality allows, member contact information will be kept as private as reasonably possible.

Choir Community Chat

Members may also choose to join an optional community chat where choir members can communicate with one another, share appropriate choir-related information and notify the Choir Director about matters such as absence from rehearsals.

When you join a WhatsApp group chat, your name, telephone number and WhatsApp profile information may be visible to other members of that group, depending on your own WhatsApp privacy settings.

You may choose to join one, both or neither of these groups.

You can withdraw your consent at any time by leaving the relevant WhatsApp group or asking the Choir Director to remove you.

6. How Long We Keep Your Information

We keep personal information only for as long as it is reasonably necessary for the purpose for which it was collected.

When you leave The Frintones, your membership contact information and any medical information we hold will normally be deleted or securely destroyed within one month of your formal resignation, unless we are required to retain particular information for legal, financial or administrative reasons.

Where information must be retained for such purposes, we will keep only what is necessary and for no longer than required.

7. Sharing Your Information

We will never sell or rent your personal information to third parties.

We may use trusted third-party services to help us operate the choir, such as:

Where appropriate, we take reasonable steps to ensure that services handling personal information provide suitable data protection and security safeguards.

We may also disclose information where required by law or where necessary to protect someone's health or safety.

8. Your Data Protection Rights

Under UK data protection law, you may have the right to:

Withdrawing consent will not affect the lawfulness of any processing carried out before your consent was withdrawn.

To exercise any of these rights, please contact: Hannah Lamont-Lawal, Choir Director Email: thefrintones@gmail.com

9. How to Complain

If you have concerns about how we use your personal information, please contact us first so that we have an opportunity to address the matter.

If you remain unhappy with how your information has been handled, you also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent data protection regulator. Website: ico.org.uk

Privacy Policy

Privacy Notice

Last updated: October 2026

At The Frintones, we are committed to protecting and respecting your privacy.

This Privacy Notice explains how we collect, use, store and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

​

1. Who We Are

The Frintones is the Data Controller for the personal information you provide to us.

If you have any questions about this Privacy Notice or how we manage your personal information, please contact:

Data Representative: Hannah Lamont-Lawal, Choir Director Email: thefrintones@gmail.com

​

2. What Personal Data We Collect and Why

We may collect and process the following information about our members:

Contact details Your name, email address, telephone number and voice part.

We use this information to manage your choir membership, communicate rehearsal schedules and provide updates about performances, events and other choir activities.

Emergency contact details The name and telephone number of a person we can contact in the event of an emergency during a choir rehearsal, performance or other activity.

Membership payment information We may keep records of membership fees and other payments made to The Frintones.

​

3. Health and Medical Information

You may choose to provide us with relevant health or medical information, such as allergies, medical conditions, accessibility requirements or mobility needs.

Providing this information is optional.

Our legal basis: Explicit consent.

How we use it: This information is used solely to help protect your health, safety and wellbeing and to enable us to provide appropriate assistance during rehearsals, performances and choir events.

Who may see it: Medical information is treated as confidential and will only be accessible to authorised choir leaders, designated first aiders or, where necessary, emergency services.

​

4. Photographs and Videos

Photographs and video recordings may be taken during rehearsals, concerts, performances and public events.

Our legal basis: Consent.

Images and recordings may be used to promote The Frintones and may appear on:

The Frintones website

Facebook

Instagram

Other official Frintones promotional materials or social media channels

Giving consent to appear in photographs or videos is entirely optional.

If you do not consent to being photographed or recorded, we will take reasonable steps to accommodate this, including identifying appropriate areas or positions during organised recordings where necessary.

You may withdraw your consent at any time by contacting us.

Please note that at public events, photographs or recordings may also be taken independently by members of the audience, event organisers or other third parties who are not under the control of The Frintones.

​

5. WhatsApp Communications

The Frintones may use WhatsApp to communicate with members.

Participation in our WhatsApp groups is optional and is based on your consent.

​

Choir Announcement Group

This group is used by the Choir Director and administrators to communicate important information such as:

Rehearsal schedules

Concert arrangements

Event information

Important choir announcements

Where WhatsApp's group or community functionality allows, member contact information will be kept as private as reasonably possible.

Choir Community Chat

Members may also choose to join an optional community chat where choir members can communicate with one another, share appropriate choir-related information and notify the Choir Director about matters such as absence from rehearsals.

When you join a WhatsApp group chat, your name, telephone number and WhatsApp profile information may be visible to other members of that group, depending on your own WhatsApp privacy settings.

You may choose to join one, both or neither of these groups.

You can withdraw your consent at any time by leaving the relevant WhatsApp group or asking the Choir Director to remove you.

6. How Long We Keep Your Information

We keep personal information only for as long as it is reasonably necessary for the purpose for which it was collected.

When you leave The Frintones, your membership contact information and any medical information we hold will normally be deleted or securely destroyed within one month of your formal resignation, unless we are required to retain particular information for legal, financial or administrative reasons.

Where information must be retained for such purposes, we will keep only what is necessary and for no longer than required.

7. Sharing Your Information

We will never sell or rent your personal information to third parties.

We may use trusted third-party services to help us operate the choir, such as:

Secure cloud storage

Email services

Membership administration systems

Website or communication platforms

Where appropriate, we take reasonable steps to ensure that services handling personal information provide suitable data protection and security safeguards.

We may also disclose information where required by law or where necessary to protect someone's health or safety.

8. Your Data Protection Rights

Under UK data protection law, you may have the right to:

Ask what personal information we hold about you

Request a copy of your personal information

Ask us to correct inaccurate or incomplete information

Ask us to delete your information in certain circumstances

Ask us to restrict how your information is used in certain circumstances

Object to certain uses of your personal information

Withdraw consent where we rely on consent to process your information

Withdrawing consent will not affect the lawfulness of any processing carried out before your consent was withdrawn.

To exercise any of these rights, please contact: Hannah Lamont-Lawal, Choir Director Email: thefrintones@gmail.com

​

9. How to Complain

Data Representative: Hannah Lamont-Lawal, Choir Director
Email: thefrintones@gmail.com

Contact details
Your name, email address, telephone number and voice part.

Emergency contact details
The name and telephone number of a person we can contact in the event of an emergency during a choir rehearsal, performance or other activity.

Membership payment information
We may keep records of membership fees and other payments made to The Frintones.

How we use it:
This information is used solely to help protect your health, safety and wellbeing and to enable us to provide appropriate assistance during rehearsals, performances and choir events.

Who may see it:
Medical information is treated as confidential and will only be accessible to authorised choir leaders, designated first aiders or, where necessary, emergency services.